Payment / Cancellation Terms, Terms & Conditions

APPLICATIONS FOR SUPPORT AND/OR EXHIBITION MUST BE MADE IN WRITING WITH THE BOOKING FORM.


CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  


EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

TERMS AND CONDITIONS

Terms and Conditions of Supporter will be included in the Supporter agreement as well.


INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice

40% by September 15, 2017

All payments must be ​received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 


​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department:  jgondor@kenes.com 

The organizers shall retain:
  • ​​10% of the agreed package amount if the cancellation/ modification is made before July 15, 2017, inclusive
  • 50% of the agreed package amount if the cancellation/ modification is made between July 16, 2017 – November 15, 2017 inclusive
  • 100% of the agreed package amount if the cancellation/ modification is made after November 16, 2017 onwards

VAT INFORMATION

VAT (Subject to Change)
All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.
Where applicable VAT fees can be claimed through:
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
richard.asquith@tmf-group.com
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom​​

All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:

​Company Location
Applicable VAT Charge - Sponsorship
​Applicable VAT Charge - Exhibition
​Italy
​Domestic reverse charge should be applied
​Domestic reverse charge should be applied
​European Union
​General reverse charge should be applied
(Client VAT will apply)
​Local VAT should be charged
Current Italian VAT Rate (Subject to change): 22%
​Outside EU
​General reverse charge should be applied
(Client VAT will apply)
​Local VAT should be charged